About DREAM!

Dare to Revitalize Education thru Arts & Mediation (DREAM!) is a community-based organization on a mission to dismantle the school-to-prison pipeline by encouraging creative confidence in young people and equipping educators with practical skills to support positive student engagement and academic success. DREAM! serves this mission through programs that integrate Restorative Practices, such as Circle Keeping and Peer Mediation training in and through the arts.  

DREAM! collaborates with students, families, and educational partners to create positive youth-centered school cultures. Our team utilizes our passions and professional talents to help shape successful learning environments where school violence, suspensions, and arrests are significantly reduced annually.

Job Description

The Executive Assistant (EA) provides high-level administrative support to the Executive Director (ED), ensuring smooth daily operations. This role includes managing the ED’s calendar, handling correspondence, coordinating meetings, making travel arrangements, and overseeing various administrative tasks. The EA must maintain confidentiality, anticipate needs, and efficiently prioritize competing responsibilities.

Role & Responsibilities:

The ideal candidate will be able to:

• • Calendar Management: Schedule and manage the ED’s appointments, meetings, and conference calls, prioritizing competing demands.
  • Correspondence Management: Draft, edit, and distribute emails, letters, and presentations on behalf of the ED.
  • Travel Arrangements: Arrange travel, including flights, accommodations, and transportation, while managing itineraries.
  • Meeting Coordination: Prepare agendas, distribute materials, take meeting minutes, and follow up on action items.
  • Expense Reports: Process and submit expense reports in a timely manner.
  • Phone Management: Answer and direct phone calls, taking detailed messages when necessary.
  • Document Management: Organize, file, and retrieve important organizational documents and records.
  • Project Management: Assist with project coordination, including tracking timelines and deliverables.
  • Office Administration: Manage office supplies and maintain efficient office systems.
  • Confidentiality: Handle sensitive information with discretion and professionalism.

Essential Qualifications

• • At least 3 years of experience in an administrative role
  • Proficiency in computer and technology applications.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and ability to develop and maintain systems.
  • Ability to work independently and collaboratively as part of a team
  • Flexibility and adaptability in a dynamic work environment.
  • Commitment to the role for a minimum of one year.

Skills and Approach to Work:

• • Integrity, credibility, and a commitment/ passion for DREAM!’s mission
  • Effective verbal and written communication skills with exceptional attention to detail
  • Ability to problem-solve, work with a team, and ask for help 

Schedule

• Monday–Thursday, 10:00 AM–4:30 PM ET (accessible each day via phone or text starting at 9:00 AM ET)

Compensation

• $30 per hour, 25 hours per week

Commitment to Diversity, Equity & Inclusion:
DREAM! encourages individuals of all ethnic, racial, and socioeconomic backgrounds to apply for this position. We are committed to maximizing the diversity of our organization, as we want to engage all those who can contribute to this effort.
 
DREAM! is committed to providing equal employment opportunities to all qualified individuals and does not discriminate on basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics (or those of family member) or any other basis prohibited by applicable law.